Mercarius Fleet Manager

Digital Contract Register

In 2020, our company was commissioned to digitise the customer contracts of Mercarius Flottakezelő Kft., to create a digital archive and to store the contracts held in the office in an external archive.

Client

  • A major player in the Hungarian car rental market

Tasks

  • Delivery
  • Exception from folder, unblocking
  • Barcoded supply
  • Scanning
  • OCR
  • Data capture
  • Placing in a box with dividers
  • Transport to external archives

Tools used

  • Barcode printer
  • High-performance Canon scanner

Software used

  • Kofax Express
  • DocIT
  • Artificial intelligence-assisted data capture

Business benefits

  • Lower storage costs
  • Eliminating search costs
  • Contracts available from home office
  • Knowledge base
  • Estimated payback period: 1 year

Delivery

The documents were received in colour office folders for processing.

Preparing files

Before scanning, the contracts were removed from the folders and labelled with barcode labels.

Scanning

The scanning was then done on the Canon high performance scanner.

Order back

The documents were then placed back into boxes, separated by pages.

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