Document management at its best!
Document management is an essential part of our full service, as in some areas it is either not allowed or not advisable to switch completely to digital documents. Our experts can take care of the professional organisation of these documents, their registration and, if required, their storage on a rental basis, whether they are documents that are to be kept for a limited period or those that are to remain.
Document management can be a time-consuming and time-consuming process, which is why it is a good idea to outsource it to external experts. The level of record-keeping (file, folder, box) and possible scrapping is always agreed. Storage is carried out with maximum security, as is the scrapping of documents, where full care is guaranteed.
Find out more about our document management service and contact us!
Activities
Digitisation
Digitisation is the process of converting a paper document into an electronic one. Digital documents are also cheaper to store and search.
Scanning
The scanning process takes a photo of the document. We use different types of machines depending on the type of document. Scanning can be done in-house or with the client's equipment.
OCR
Optical character recognition (OCR) is the process of converting an image into text. It is now very efficient, with a correctly recognised character rate of over 99.9% for documents produced by laser printers.
Data capture
During data processing, we assign barcodes and various identifiers and labels to documents. This can be done manually, but also by artificial intelligence based on the text.
certification
It is now legally possible to make a certified copy of a document that is equivalent to a paper copy. This means that the document must be electronically signed and time-stamped to certify that it is the same as the paper document.
Records management
Paper documents will be with us for a long time: they need to be sorted, stored and eventually destroyed.
Filing
Documents are often located in the wrong folders. We put them in their place when we organise the files.
Creating a register
We barcode the sorted documents and then record which document physically where it is located.
Storage outsourcing
It is possible to store documents in specialised external warehouses.
Destruction
If the document no longer needs to be kept or a certified copy has been made, the paper document can be destroyed in a secure environment.
Consulting
We also support our clients with individual advice.
drafting of a document management policy
We are responsible for the drafting of company policies related to document management.
Business Process Reengineering (BPR)
If the way documents are handled changes or certain processes go digital, this implies a change in the way the office processes. We can advise you on how to do this.
