In a world of authentic electronic documents, the reliability and security of information is perhaps more important than ever. Advances in electronic communications allow us to easily share and store digital documents. But this raises questions about the authenticity of documents and the reliability of electronic signatures. In this article, we explain the importance and benefits of authentic electronic documents in the digital world.
In digital document management, DWS Digital DocIT software is a key solution. If necessary, DWS Digital specialists digitise existing paper documents, followed by data extraction and the creation of authentic electronic documents in DocIT. The paper documents can then even be destroyed.
What is an authentic electronic document?
An authentic electronic document is a document in digital format that ensures the authenticity and integrity of the information. Authentic electronic documents are usually accompanied by officially accepted electronic signatures that guarantee the authenticity and genuineness of the document. A certified electronic document differs from a simple digital file in that it has special security measures to prevent forgery or alteration of the document.
Benefits and importance of a certified electronic document
Authentic electronic documents offer many advantages over traditional paper documents. First, the electronic format allows for easy access and sharing of documents. Authentic electronic documents can be easily sent by email or shared on cloud-based repositories, which greatly facilitates document management.
Secondly, authentic electronic documents are much more efficient than paper documents. Electronic documents are easy to search and organise, saving time and resources. In addition, certified electronic documents are easy to copy and can be stored securely, minimising the risk of losing or damaging physical documents.
Management and storage of authentic electronic documents
The efficient management and storage of authentic electronic documents is key to ensuring the safe storage and availability of documents. Certified electronic documents are usually stored in specialised document management systems that ensure the security and authenticity of the documents.
These document management systems allow you to easily organise, categorise and search documents. Authentic electronic documents are usually provided with metadata to make them easy to find and identify for future use.
Data security plays an important role in the storage of authentic electronic documents. Documents are usually stored in specialised databases or cloud-based repositories, which have appropriate security measures in place to protect the documents. When storing authentic electronic documents, encryption and other security measures are often used to prevent unauthorised access and unauthorised modification of documents.
The handling and storage of authentic electronic documents therefore requires the use of specific systems and security measures to ensure that the documents are secure and authentic.
Concluding thoughts
The DWS Digital DocIT system enables the digital management of the entire document lifecycle, from the digitisation of paper documents, through data capture, to the creation and secure storage of authentic electronic documents. Our expert team ensures that every document meets the highest security and legal requirements, so you can trust DocIT to deliver the service you need.
The DWS Digital DocIT service therefore not only offers modernisation of document management, but also ensures the authenticity and long-term preservation of digital documents. Choose DWS Digital and enter a new era of digital document management where security, efficiency and legal compliance are guaranteed.
Discover how our DocIT service can help you digitise your business and enjoy the benefits of authentic electronic documents. Contact us today to find out how we can make your document management secure and efficient!