What is electronic invoice archiving?
Electronic invoice archiving is a process that ensures that electronic invoices are stored securely, safely and in compliance with the law over the long term. The aim of archiving is to ensure that invoices remain authentic, accessible and retain their data content. The archiving of electronic invoices will become increasingly important, especially with the introduction of mandatory electronic invoicing in 2025.
The new regulation: mandatory electronic invoicing from 2025
Under the new legislation coming into force from 2025, electronic billing will become mandatory in two sectors in Hungary - electricity and natural gas. The changes will affect not only service providers but also businesses, as those receiving invoices from these sectors will be obliged to archive and store them electronically.
Why is archiving electronic invoices a challenge?
A PwC experts say one of the biggest challenges for businesses is archiving electronic invoices. Many are reluctant to accept electronic invoices because they are unsure of the legal and technical requirements for archiving. Legislation does not specify the exact format and structure in which electronic invoices should be issued, which creates an additional challenge for businesses.
How can DocIT help you archive your electronic invoice?
A DWS Digital DocIT software offers a solution to the challenges of archiving electronic invoices. DocIT not only digitises incoming invoices, but also helps you store safely, in line with the legislation to be introduced in 2025. As well as automating archiving, the software ensures that all invoices are NAV-compliant and can be easily accessed at any time.
The advantages of DocIT for electronic invoice archiving:
- Automated archiving: With DocIT, all electronic invoices are stored securely and in compliance with the law.
- NAV data pairing: The software automatically pairs invoices with NAV data to ensure compliance.
- Searchability and accessibility: DocIT makes it easy for businesses to find and retrieve the invoices they need.
Preparing for mandatory electronic invoicing
From 2025, businesses will be required to accept and archive electronic invoices. DocIT software enables businesses to make a quick and smooth transition to electronic invoicing, minimising legal and administrative risks.
Summary
From electronic invoice archiving key with the introduction of mandatory electronic invoicing by 2025. To ensure compliance and secure archiving, it makes sense to choose a software solution like DocIT to help automate and simplify the process.
Prepare early and secure the future of your business with DocIT!