As more and more businesses recognise the benefits of remote working, more and more feel the need to adapt to a rapidly digitalising world. Perhaps the most important requirement for remote working is that online workplace communication should be as seamless as in the office, and that employees should have access to all relevant information, data and documents in electronic format. DMS (Document Management System) and ECM (Enterprise Content Management) software, i.e. document and content management software, meet this need for companies. Let's see what this means in practice!
DMS software for digital document management
A document management systems have now become key and without them it is hard to imagine an efficient business. DMS systems help to store and manage various electronic documents. Whether it's invoices, contracts, minutes, inventories or even documents relating to company communications, it's vital that everything can be retrieved accurately and quickly. DMS systems make it possible to manage a wide variety of text documents in one place. In the past, companies typically used DMS software that stored data on their own servers, but nowadays companies are also using cloud-based systems. The main advantage of the latter is that they do not require installation and operation and therefore place less strain on IT resources.
ECM software for complex digital document management
While a few years ago, larger companies could get by with simpler DMS software, nowadays, in many cases, to be truly streamlined, a company needs to use ECM systems with more extensive functionality. Today, in addition to organising text documents, many companies also manage image documents and other formats as part of their daily operations. ECM software offers a solution for the reliable management of such non-text electronic documents.
DWS Digital's professional solution for document processing: the DocIT
Our proprietary software, the DocIT is ideal for businesses that are just entering the digital world and therefore have both paper documents that are still to be digitised and scanned, and documents that have already been created electronically. DocIT supports the main text document formats (PDF, DOCX, XLSX), but can also handle JPG images, with post OCR to recognise and retrieve their text layer. DocIT's great advantage is that it is web-based, so users can access their electronically stored documents securely from anywhere, anytime. The future is digital document management.