There's no question that document digitisation makes the day-to-day running of any business or organisation easier, but none of this would be possible without OCR scanning. But how does character recognition work and what are the benefits?
Optical character recognition with unprecedented accuracy
Today's state-of-the-art scanners can convert paper documents into digital images of amazing quality, but this alone is only good for the long-term preservation of document images. If you want to take advantage of the digitisation you should choose document scanning techniques that do not simply turn text into an image, but convert it into digital text. Optical Character Recognition (OCR) is the idea that whatever font the text is written in, you can edit the scanned digital version of the text just as if you had written it in Word.
The benefits of OCR digitisation
The main advantage of documents digitised by OCR scanning is that any part of the document can be easily retrieved, so there is no need for anyone to go digging through archives. This is not at the expense of appearance, either, as the latest techniques can produce two-layer PDF documents, with the top layer being the scanned version of the original document and the searchable and selectable text on the bottom layer.
Do you want to keep your invoices, contracts and other documents in a well-organised, digital format? Ask our colleagues about document digitisation options!