The term home office has become part of the Hungarian language over the past year. Although many people had heard of it before, most people were amazed at the few whose employer allowed them to work from home. However, due to the outbreak of the coronavirus, many companies that had previously been opposed to this type of work have also switched to home offices. And it seems that the epidemic has not only stirred the pot on working, but has also changed the way we think about work in the long term, with serious implications for digitisation.
Digital document management in the online space
It is easy to see that having fewer employees in the office fundamentally changes the function of the office. Will we need huge office buildings in the future? Will it be enough to have smaller offices? However, it is not only the physical space of work that is undergoing rapid change, but also the online space.
As more and more work moves to the internet, web-based software and data storage platforms are playing an increasing role alongside communication platforms. What was once in the cupboard and in the drawer is now as a digital document must be available.
The importance of document digitisation
The biggest advantage of a home office is that in many cases you can work not only from home but also from other countries. However, to make this simple and smooth, it is also necessary to have all the documents needed for office work at the disposal of the employees.
Scanning documents, creating digital archives from old physical documents has become essential, as has the need to ensure that most newer documents are now in electronic format. In this way, companies can not only save valuable office space, but also ensure that employees have convenient access to all important documents - anywhere, from anywhere.
Safe with document management software
Digital document management is actually much simpler and at least as secure as physical document management. In DWS Digital's cloud-based system, all documents are stored on three different servers, so the chances of any document getting lost are virtually non-existent.
In addition, electronic storage of documents is not only more practical in terms of accessibility, but also in terms of searchability: with digital document management software, any document or detailed information can be found quickly, making the operation of any business more cost-effective.
Whatever a company's attitude to the home office phenomenon, digital transformation is an inevitable process and not one to be missed. Digitalisation can give any company a competitive edge that can deliver spectacular results in terms of work efficiency.